- Invitations & Guest Management
- Printed or digital themed invitations
- RSVP tracking system or guest list spreadsheet
- Welcome sign or rustic entrance display
- Name tags or themed badges (optional for games or activities)
- Dining & Serving Essentials
- Dinner plates (rustic enamel, wood, or compostable bamboo style)
- Dessert plates
- Napkins (cloth or themed paper)
- Flatware (disposable wood, vintage silver, or camping-style sets)
- Drinkware:
- Water glasses
- Wine glasses
- Enamel mugs or themed cocktail cups
- Serving trays and platters (wood, metal, or stone)
- Beverage dispensers (for water, cider, or sangria)
- Ice buckets and tongs
- Trash and recycling bins with discreet covers
- Wet wipes or hand sanitizer stations
- Food & Drink Setup
- Buffet or food station tables
- Chafing dishes or warmers for hot items
- S’mores station setup (skewers, marshmallows, chocolate, graham crackers)
- Cocktail bar setup or bartender station
- Ingredient trays and mixers
- Beverage coolers for beer/soda/wine
- Labels for all dishes and drinks
- Fire-safe area for marshmallow roasting or cooking
- Optional: snack baskets with trail mix or gourmet popcorn
- Decor & Ambiance
- String lights (Edison bulbs or fairy lights)
- Lanterns (battery-operated or real flame)
- Campfire pit or propane fire feature
- Blankets and throws in baskets
- Outdoor rugs, poufs, or floor cushions
- Rustic centerpieces (pinecones, candles, mini lanterns)
- Tent or glamping canopy setup
- Themed signage (e.g., “Campfire Lounge,” “S’mores Bar,” “Cocktail Cabin”)
- Pathway lighting (solar stakes, mason jars, or glow sticks)
- Seating & Comfort
- Outdoor lounge furniture or chairs
- Low tables or pallet-style dining areas
- Extra pillows or faux furs for cozy seating
- Weather plan (tents, heaters, extra tarps)
- Entertainment & Games
- Music playlist or live musician setup
- Sound system or Bluetooth speakers
- Game supplies (trivia cards, scavenger list, bocce set, etc.)
- Projector and screen for outdoor movie (optional)
- Printed instructions or signs for games/activities
- Prizes for winners (themed items or mini gift bags)
- Guest Favors
- Party bags or welcome kits (mini flashlight, snack, candle, etc.)
- Tags or labels for favor items
- Basket or table for displaying favors
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