Hollywood Red Carpet Theme: Checklist

INVITATIONS & PREP

  • Custom invitations (digital or printed with Hollywood theme)
  • Guest list with RSVP tracking
  • VIP lanyards or name badges
  • Red carpet arrival schedule (if filming or announcing guests)
  • Music/playlist preloaded (entry, cocktail, dancing)
  • Photographer or photo booth rental confirmed
  • Hired talent or entertainers booked and briefed
  • Permits or venue requirements checked (if applicable)

DECORATIONS & SETUP

  • Red carpet runner (10–20 ft)
  • Gold stanchions and velvet ropes
  • Step-and-repeat backdrop with party name or faux sponsors
  • Uplighting (red, gold, or white)
  • Pin lights or spotlights for focal areas
  • Faux Oscar statues or golden props
  • Hollywood signage (e.g., “Now Showing,” “Walk of Fame” stars)
  • Themed centerpieces (film reels, candles, gold glitter)
  • Table number holders or name cards
  • Lounge area setup (cocktail tables, seating, rugs)

TABLEWARE & SERVING ITEMS

  • Elegant disposable or rental plates (black, gold, or white)
  • Napkins (cloth or upscale disposable, red or black)
  • Silverware (real or metallic plastic)
  • Wine glasses, champagne flutes, and cocktail glasses
  • Coffee mugs or after-dinner drink cups
  • Beverage dispensers or punch bowls (if applicable)
  • Serving trays and tiered food displays
  • Ice buckets or coolers
  • Bar tools (shakers, stirrers, strainers)

FOOD & DRINK SUPPLIES

  • Hors d’oeuvres ingredients or catering arranged
  • Main dishes or buffet setup confirmed
  • Dessert table items (including themed sweets)
  • Signature cocktail ingredients
  • Non-alcoholic beverage options
  • Garnishes (lemon, lime, mint, cherries)
  • Cocktail napkins and swizzle sticks
  • Alcohol supply checked (wine, liquor, beer, etc.)

ENTERTAINMENT & GAMES

  • Award ballots or voting slips
  • Game supplies (bingo cards, trivia sheets, pens)
  • Prizes or trophies for winners
  • Microphone and speaker for announcements
  • Props for games and photo ops
  • Background music or live music schedule

PHOTO STATION & GUEST EXPERIENCE

  • Photo booth setup and props
  • Glam station (mirrors, touch-up supplies)
  • Walk of Fame stars with guest names (optional)
  • Frame or display for printed photo keepsakes
  • Video camera or phone stand for filming entrances
  • Thank-you notes or cards (optional)

PARTY FAVORS & EXITS

  • Party bags with themed items (mini champagne, faux Oscars, glam accessories)
  • Packaged snacks for the road (popcorn, cookies)
  • Designated area for gift/favor pickup
  • Trash and recycling bins
  • Ride-share signage or transportation assistance

 

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