- Invitations & Guest Prep
- Printed or digital themed invitations (cassette tape, record sleeve, etc.)
- RSVP tracking system (spreadsheet or digital tool)
- Dress code instructions (come as your favorite decade)
- Reminder emails or texts (1 week and 1 day prior)
- Direction signage for entrance, parking, and themed zones
- Decorations
- Welcome sign (e.g., “Time Travelers Enter Here”)
- Backdrops for each decade or unified retro theme
- Hanging decor: disco balls, vinyl records, neon shapes, peace signs
- Table centerpieces by decade (e.g., lava lamps, cassette cases, boombox props)
- String lights or colored uplighting
- Balloons in era colors or patterns (checkerboard, tie-dye, neon)
- Wall posters (TV shows, bands, ads from each era)
- Food & Drink Supplies
- Themed tableware:
- Plates (colorful, diner-style, or patterned by decade)
- Napkins (solid color or printed with retro symbols)
- Cups (plastic tumblers or disposable cocktail cups)
- Silverware (plastic or rented sets if upscale)
- Serving trays labeled by decade
- Drink dispensers, pitchers, or punch bowls
- Bar tools: shaker, jigger, bottle opener, ice bucket
- Drink stirrers or retro cocktail picks
- Coolers or buckets for drinks
- Themed food tags (e.g., “Groovy Guac”, “Disco Dogs”)
- Games & Entertainment
- DJ or speaker system
- Microphone for contests or trivia
- Photo booth setup:
- Backdrops (70s disco, 80s arcade, 90s bedroom, etc.)
- Props (sunglasses, wigs, old phones, signs)
- Polaroid or instant printer (optional)
- Game materials:
- Scorecards
- Trivia question sheets
- Small prizes or tokens
- Dance floor area (cleared space, optional rental flooring or lighting)
- Party Favors & Guest Items
- Favor bags or time capsule kits
- Printed thank-you tags
- Disposable cameras or photo sharing instructions
- Costume contest ballots or judging cards
- Raffle tickets or participation awards
- Extra accessories: glow sticks, slap bracelets, buttons, etc.
- Rentals (If Needed)
- Extra tables and chairs
- Themed furniture (bean bags, diner booths, lounge chairs)
- Tent or shade structure (if outdoors)
- Additional lighting
- Arcade machines or game rentals
- Portable restroom (for large outdoor events)
- Cleanup & Supplies
- Trash and recycling bins (clearly labeled)
- Extra trash bags
- Paper towels and cleaning wipes
- Hand sanitizer stations
- Storage boxes for reusable decor or props
- Thank-you notes or digital follow-ups
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